1. General guidelines for abstract submission

Before sending an abstract participants must pre-register at the conference website, and create a login and password. These will be required for abstract submission and follow-up for abstract evaluation.

After pre-registration the participant will then need to login to his/her restricted area and access the menu "My abstracts" where abstracts will be posted directly using the specified form. Abstracts must be enrolled in one of the themes (1-6) and at least one of the defined subthemes.
Abstracts may be written in Portuguese or English. To broaden the understanding of the abstracts by the participants of the congress, we suggest the authors should submit their abstracts in both languages if possible. The submission form has spaces for abstracts to be presented in both languages. Abstracts must be submitted through the congress website up to Nov 09, 2011. Authors can revise abstracts until the last day of submission.

Abstracts will be accepted for consideration only if written in accordance with the spelling and grammatical rules of the language(s) chosen, as well as in compliance with the text formatting described. It is not necessary to pay the registration fee for the congress at the time of submission of abstracts. However, after acceptance of the abstract, to ensure its presentation and publication in the proceedings, the presenting author (main author or co-author) will be required to make the payment within the period specified by the organizers, which will be indicated on the website as well as in the electronic acceptance notification letter.

2. Specific guidelines for abstract submission

In the abstract submission form the following must be give: the type of work (research report, experience report, video-experience report), the title (which should be objective, compelling, creative and informative), the names and affiliations of the authors (main author and co-authors, if any), and the theme and subtheme categories of work. Authors are encouraged to consider and list 2 or 3 subtheme options for fitting their work into those listed. The list of topics for each subtheme indicates the expected scope of issues to be addressed in the Congress.
ATTENTION: Each participant may submit a maximum of one experience report (whether or not video) and one research report related to his/her registration. There is no limit on co-authorship in works sent by other participants.

2.1 Research reports

Research reports are original work completed by researchers and postgraduate students in research groups from public and private institutions.

Formatting instructions for research abstracts
The abstract should contain a maximum of 2500 characters (including spaces, but excluding the title and the name of authors and their institutions).It should include the following headings: introduction, objectives, methods, results and conclusions, and the source of funding for the study/project. Tables and graphs cannot be included, due to space limitations.
Title, author(s) and his/her (their) institution(s) are indicated in specific fields of the form.

2.2 Experience reports

Abstracts of experience reports contain information on the development of community activities and actions related to professional training, organization and management of policies, programmes and services, community mobilization and action, initiatives undertaken by health services, schools and other services, and other topics on issues related to the WNRio2012 programme. In this category reports on practical experiences that were developed or are in progress are suitable. This category is not intended for the presentation of results of scientific research.

Formatting instructions for the experience report abstracts
The abstract should contain up to 2500 characters (including spaces, but excluding the title and the name of authors and their institutions). It should include the following headings: contextualization the project (where, when and why, who is it addressed to or the intended audience/clientele, and relevance), objective(s), the way it was conducted (methods), final results (action taken, lessons learned and/or recommendation for further application) and the source of funding. Tables and graphs will not be accepted in the abstract.
Title, author(s) and his/her (their) institution(s) are indicated in specific fields of the form.

2.2.1 Experience reports: videos

Experience reports may also be presented in the form of short videos (maximum of 10 minutes).
Authors who have their abstracts approved in this category will receive a notice from the Congress Executive Committee to post the videos in a virtual environment. A form of Term of Assignment of Rights must then be completed to broadcast the videos. Accepted videos will be exhibited at the congress.
Videos produced in the English language should contain subtitles in Portuguese, and vice versa. Videos should include credit to sponsors and/or producers, and participants in the videos. To show the video producers must ensure that permission is granted from those filmed.
The person presenting the video at the congress will be responsible for dealing with any copyright complaints that might arise from participants in the video who have not given prior authorization.

Formatting instructions for the experience report (video) abstracts
The abstract should contain up to 2500 characters (including spaces, but excluding the title and the name of authors and their institutions). It should contain the following headings: objective(s) of the video, who is it addressed, place of performance, duration of the video, its synopsis and the source of funding.
Title, author(s) and his/her (their) institution(s) are indicated in specific fields of the form.

Example of abstract:
This video is a documentary of the project "Food, Health and Pleasure." This project aimed to develop an educational strategy to raise awareness and motivate school teachers, primary healthcare network professionals and school cooks of the city of Rio de Janeiro for the adoption of healthy eating practices, taking cooking as the basis of this educational strategy. The video features testimonials from the group responsible for the project as well as project participants and also images of activities undertaken in its phases (“experiencing cooking” workshop, focus group, discussion on conceptual issues linked to the subject and project evaluation). The following aspects are highlighted: the centrality of cooking in the promotion of healthy eating practices, the importance of an interdisciplinary approach on this issue and the value of reflection on the daily eating practices, of collective learning and of encouraging the development of culinary skills. It is directed primarily to health care and education professionals. Lasting 10 minutes, it has been used in training opportunities such as in-service training activities directed to health professionals and graduate education and nutrition classes. It was funded by the Ministry of Social Development and the Ministry of Science and Technology of Brazil.

2.3 Young professionals, community workers and activists

As an expression of the WNRio2012 commitment to the empowerment of young professionals and community workers in public health nutrition, special attention will be given to abstracts in which the first author is below 35 years of age or has finished his/her PhD less than 10 years before the start date of the congress (April 27th, 2012). If the first author of the abstract meets one of these requirements the relevant specific part of the form should be completed.

ATTENTION:
• Abstracts that do not follow the rules above will be rejected.
• The deadline for abstract submission is Nov 09, 2011, at 23:55 GMT.

3. Themes for abstract submission

Authors can indicate up to three themes/subthemes in the list of themes of the congress. To see the list, click here

4. Conflict of interests

The congress principles and policies include commitment to ethical practices and transparency. Some types of interest that compete or conflict with those of the WPHNA and ABRASCO are bars to the submission of works in any format allowed in this congress. Others, while not being bars, must be disclosed as part of a transparent process. Completion of this disclosure statement is a precondition for the submission of works, and the organising committee reserves its right to refuse works that do not comply with our values.

The following should be considered when deciding whether there may be a conflict of interest to be declared in relation to:

• any company or representative organisation of any food, drink or associated industry, or tobacco or pharmaceutical industry; and
• non-profit and charitable organisations funded by any industry, or whose ultimate governing body has more than 25 per cent of its members employed by or associated with any industry, and Business Interest NGOs (BINGOs).

Potential conflicts include:

• Employment and other relevant paid activities
Any employment, consultancy, directorship, honoraria or other position or association at any level.

• Project funding and research grants
Consultancies, grants or honoraria in support of research, support to attend conferences and meetings, or to cover travel and accommodation or publication. If you are an academic please also include relevant sources of funding for your research and yourself.

• Honorary activities
Honorary membership on the board of directors or the direct holding of stock.

• Gifts and donations
Gifts, donations and other benefits.

• Other interests
Any other interests of any description that you feel are best disclosed in the interests of transparency, or that might cause adverse comment, embarrassment or other difficulty should they be disclosed by somebody else.

To ensure transparency about potential conflicts of interest involved in the work to be presented, the author must complete the following fields in electronic form for abstract submission:

Do you have any interests to declare? 1. Yes; 2. No
If yes, please give details.

5. Evaluation criteria of submissions

The following criteria will be used in the abstract evaluation:

• Appropriateness to the themes of the Congress
• Appropriateness of the title
• Rationale and relevance
• Adequacy of methods to achieve the specified goals
• Clarity of presentation of results and conclusions.

ATTENTION:
• Accepted abstracts will be published in the Annals of the Congress without further editing. Thus, we emphasize the importance of spelling and grammar review in the preparation of abstracts.
• The authors will be informed of acceptance or rejection on the restricted area of the website as well as by an electronic acceptance/rejection notification letter after December 1st, 2011.
• Abstracts will be finally accepted only with a positive evaluation and when registration is complete.

6. Presentation of report on the Congress

Reports will be presented in either of two formats:

Oral communications: 10 minutes of presentation (this includea experience reports in video format) in a thematic session followed by discussion conducted by a facilitator.)

Short oral communication: 6 minutes of presentation in a thematic session followed by discussion conducted by a facilitator.

Reports in video format will also fall into one of these categories.

ATTENTION:

• Oral communications and short oral communications can be presented in English or Portuguese, but simultaneous translation will not be provided for these sessions.
• The authors will be informed through the restricted area of the website about the place, day and time of their presentation at the congress.

7. Awards for best reports

Awards will be given for the top three works in each of the following categories:

• Research reports
• Experience reports
• Experience reports in video format
• Report of young professionals and community workers in public health nutrition (see item 2.3)

These awards will be given at the final plenary of the congress on April 30, 2012.

ATTENTION: Multiple awards for different categories (research report, experience report, experience report in video format, report of young professionals and community workers) will not be made. A participant with high quality presentations in more than one category will receive an award for only one of the categories.